ProSystem fx® Practice Management

Improve processes and profitability with a complete firm management system.

Need to effectively manage your firm? Then take a look at ProSystem fx Practice Management — it puts you in control with just a few clicks. With Practice Management, you can take a critical look at your firm and quickly make changes to improve your processes and profitability.

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Details

Practice Management gives you the tools to identify and assess critical information without running reports. You can:

  • View firm summaries without having to leave the Time Entry window.
  • Easily compare this year’s and last year’s PTD and YTD key figures.
  • Perform tax and accounting billing.
  • Analyze client data, including time and expense, invoicing, write-ups and write- downs, payment collections and employee data.
  • Provide employees with self-management tools, such as CPE tracking.

Practice Management's time and billing software provides all the modules you need for effective firm management:
  • Project Management and Tracking – Monitors project due dates and budgets, provides reports on budget-to-actual hours and dollars, assigns employees to projects and offers full tax tracking to monitor the flow of tax returns.
  • Contact Management and Marketing – Allows you to track clients, contacts, business affiliates, prospects and leads. Helps you analyze your referral and business affiliate relationships to gain new clients, build your business and create marketing materials to better promote your services.
  • Billing and Invoicing – Gives you the ability to bill by project, review historical transactions, generate on-screen invoices and assign a billing status to every client.
  • Accounts Receivable – Manage your client balances, including entering payments and adjustments and assessing finance charges. Also allows you to e-mail statements with customizable dunning letters to manage delinquent accounts.
  • Time and Expense Entry – Uses an intuitive time-entry screen to encourage on-screen, daily use by employees. Unlimited timers help employees increase their billable time and convenient alerts help them remember to submit their time sheets.
  • Forecasting – Anticipate staffing needs and spot bottlenecks with new forecasting features. Staff can schedule their own time and view weekly forecasts, and management can ensure workload is evenly balanced among staff.
  • Reporting – Reports can be printed, e-mailed, saved as PDFs and exported to a variety of other formats, including Microsoft® Excel®. Practice Management offers 70 standard reports, and an easy-to-use Report Writer with 50 templates to help you create customized reports for your firm.


Three levels of Practice Management are available:
  • Enterprise Edition – The optimal Microsoft® Sequel solution.
  • Office Edition – The Microsoft® Sequel Express solution.
  • Basic Edition – Includes more features than any comparable tax and accounting billing package available on the market.

Add-on productivity tools refine your processes.

Practice Management’s time and billing software offers time saving add-on features to make your firm more productive and efficient:

  • Internet Time Entry — Allows employees to enter their time and expenses from any location.
  • Custom Library — This annual subscription service helps your firm create a more detailed analysis.

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Training and Consulting

Course content focuses on features in the Administration and Accounts Receivable modules. By learning how to function properly within these modules, you can more efficiently and effectively manage and maintain the program on a day–to–day basis. This course includes hands–on computer training.

Course Objectives

  • Create new clients and prospects
  • Create custom fields
  • Maintain up to date client contact information
  • Select a Lock Reconciliation Date and WIP Approval Date
  • Determine Security Settings for employees
  • Setup Alerts for assigned employees
  • Complete Year End Procedures
  • Use the Administrative Utilities
  • Edit client information for multiple clients at once
  • Use Batch Time Entry
  • Lock releasing of time
  • Edit and update released time
  • Correct WIP and update invoices
  • Enter and update A/R transactions
  • Search A/R and transaction notes
  • Apply Later Distribution transactions to invoices

Who Should Attend?

Staff responsible for managing day–to–day operations in Practice Management.

Program Information

  • Program Level: Basic to advanced – based on agenda
  • Prerequisites: None
  • Advanced Preparation: None
  • Read Policies

Recommended CPE

  • CPE certificate(s) included
  • Up to 15 (1-on-1)
  • 1 per attendee (MTS)
  • Business Management & Organization – 4 credits

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Designed to ensure a smooth implementation, a knowledgeable consultant will guide your firm's implementation leaders through important decisions within the software. During a one-day format, new customers gain a head start on using the software to its full potential. The consultant will also review program setup items and data conversion preparation. During a two-day format, attendees will have the opportunity to complete their own Policies & Procedures guide. Additional time is also available to discuss more complex technical, procedural, and functional implementation issues.

Course Objectives

  • Assess implementation goals
  • Discuss setup items you need to complete for a successful conversion
  • Use the implementation checklist to create a to-do list for conversion and implementation
  • Make assignments and set due dates in the implementation checklist
  • Begin updating the Policies & Procedures guide to build best practices specific to your company
  • Complete the Policies & Procedures guide (two day format only)
  • Work through complete multi-office or large-scale implementations (two day format only)

Note: Best Practices Consulting is available in a one day or two day format.

Who Should Attend? Practice Management Champions Team

Program Information

  • Program Level: Basic
  • Prerequisites: None
  • Advanced Preparation: None
  • Read Policies

Recommended CPE

  • CPE certificate(s) included
  • Up to 15 (1-on-1)
  • Business Management & Organization – 8 Credits or 16 credits (credits are dependent on length of session)

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Course content focuses on billing practices and features that help to ensure timely, profitable billing. We follow the philosophy that having WIP, prior Invoice and A/R information at your fingertips saves time and money. Keeping management up to date on the status and progress of client accounts is the fundamental philosophy that drives the course. This course includes hands-on computer training.

Course Objectives

  • Select clients to bill
  • Bill related clients (client engagements) together
  • Generate a Quick Bill
  • Correct WIP
  • Analyze, Select and Adjust WIP
  • Bill by Category or project
  • Use Billing Agreements
  • Partial Bill (apply a write up or write down to a specific WIP transaction)
  • Format invoices
  • Generate a Progress Bill
  • Generate Fixed Fee Bills
  • Review billing decisions on-screen
  • Print or email invoices in a batch

Who Should Attend? All staff that select clients to bill, make billing decisions, correct or transfer WIP, generate, format, or process invoices, and review and approve bills.

Program Information

  • Program Level: Basic/li>
  • Prerequisites: None/li>
  • Advanced Preparation: None/li>
  • Read Policies

Recommended CPE

  • CPE certificate(s) included
  • Up to 15 (1-on-1)
  • 1 per attendee (MTS)
  • Business Management & Organization – 4 credits

Register Now

Looking for additional Practice Management consulting? Create your own agenda and benefit from the opportunity to have a qualified consultant answer your firm's specific questions.

Course Objectives

  • Determined by the attendees

Note: Order Practice Management Consulting in 1 hour, 2 hour, 4 hour, or 8 hour increments.Services are billed at the actual time, rounded to the nearest half hour. Amount of time needed will be based on the agenda.

Who Should Attend? Determined by the attendees

Program Information

  • Program Level: Basic to Advanced based on the consulting agenda
  • Prerequisites: None
  • Advanced Preparation: None
  • Read Policies

Recommended CPE

  • CPE certificate(s) included
  • Up to 15 (1-on-1)
  • CPE eligibility, field of study, and CPE credits will vary based on custom content and length of sessions.

Register Now

Course content focuses on the key features that all employees use when entering time and expense transactions, updating the status of a project and finding client contact information. The course content also includes a thorough overview of the Practice Management Dashboard. All of these features are designed to make sure that management has the most up–to–date information to make decisions.

Course Objectives

  • Enter billable time or expense transactions in 30 seconds or less
  • Enter nonbillable time, expense, CPE and marketing transactions
  • Update project status when entering time and expenses
  • Review, edit and release time and expense transactions
  • Generate a reimbursable expense report
  • Manage and review personal due dates
  • Review summary or detailed timesheet history
  • Monitor client and project alerts
  • Look up client information
  • Use the Firm, Employee, Client, Projects and Resource Dashboards

Who Should Attend? All staff that enter time, expenses, lookup contact information, and update project status.

Program Information

  • Program Level: Basic
  • Prerequisites: None
  • Advanced Preparation: None
  • Read Policies

Recommended CPE

  • CPE certificate(s) included
  • Up to 15 (1-on-1)
  • 1 per attendee (MTS)
  • Business Management & Organization – 2 credits

Register Now

  • On-site or Web-based
  • Single-client training (1-on-1)
Contact Us to Register >

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  • Web-based
  • Multi-client Training (MTS)
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A well informed IT department is essential for a successful implementation of ProSystem fx Practice Management. Learn how to properly install, maintain and support this product.

Course Objectives

• Understand installation procedures and issues
• Review hardware and software requirements
• Implement data backup policies and procedures
• Learn maintenance, support, and back-end support
• Configure SQL Express/SQL
• Understand the ProSystem fx Practice Management database
• Review file storage, file sharing and security requirements (including the Citrix/Terminal Server)

Who Should Attend? IT Personnel

Program Information
•  Program Level: Basic
•  Prerequisites: Working knowledge of general IT topics (e.g. networking and server operating systems)
•  Read Policies

Recommended CPE
•  No CPE Certificate(s)

Register Now
•  Web-based
•  Single-client training (1-on-1)

Contact Us to Register >

This course focuses on using features within Practice Management to better track your marketing efforts. The content helps you determine how your employees attain new business. The need for up to date information concerning leads and prospects, as well as tracking Marketing Methods, Referral Sources and employee marketing efforts drive the course content. The course also covers the use of mailing lists to generate quick labels and letters.

Course Objectives

•  Create, maintain and contact leads and prospects
•  Track marketing methods and referral sources to evaluate effectiveness
•  Use client specific marketing information to evaluate employee marketing performance
•  Use the Mailers and Quick Mail* features to automate processing of labels and letters
•  Add marketing ticklers to your client profiles

*The Quick Mail feature is only available if you license the Custom Library

Who Should Attend? Anyone involved in marketing efforts and those who track referrals or create mailing lists.

Program Information
•  Program Level: Basic
•  Prerequisites: None
•  Advanced Preparation: None
•  Read Policies

Recommended CPE
•  CPE certificate(s) included
•  Up to 15 (1-on-1) •  1 per attendee (MTS)
•  Marketing – 2 credits

Register Now
•  On-site or Web-based
•  Single-client training (1-on-1)
Contact Us to Register >

Register Now
•  Web-based
•  Multi-client Training (MTS)
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Are you a current user of ProSystem fx Practice Management? Do you need to reexamine your current Practice Management processes? Do you need assistance with new or enhanced program features? Do you have questions about specific Practice Management modules (e.g. Billing, Projects, Marketing)? If so, benefit from a having a qualified consultant examine your current processes, review new and existing program features, or answer your specific questions.

Course Objectives

•  Create your own agenda and benefit from the opportunity to have a qualified consultant answer your firm's specific questions.

Note: Order Practice Management Post Implementation Consulting in 1 hour, 2 hour, 4 hour, or 8 hour increments.

Who Should Attend? Determined by the attendees and based on the agenda

Program Information
•  Program Level: Basic to advanced – based on agenda
•  Prerequisites: None
•  Advanced Preparation: None
•  Read Policies

Recommended CPE
  • CPE certificate(s) included
  • Up to 15 (1-on-1)
  • CPE eligibility, field of study, and CPE credits will vary based on custom content and length of sessions.

Register Now
•  On-site or Web-based
•  Single-client training (1-on-1)

Contact Us to Register >

This course content focuses on features employees will use when creating and managing projects. Project Management list setup and creating projects are integral parts of this course, but the content includes additional setup and management features such as assigning employees to projects, establishing budget information and scheduling budgeted time.

Course Objectives

•  Setup Project Management lists
•  Copy Templates to clients
•  Copy existing client projects to other similar clients
•  Assign staff to projects
•  Establish time budgets for projects
•  Use Project Management utilities and other helpful features

Who Should Attend? Staff who create projects, set time budgets for projects, and assign staff to jobs.

Program Information
•  Program Level: Basic
•  Prerequisites: None
•  Advanced Preparation: None
•  Read Policies

Recommended CPE
•  CPE certificate(s) included
•  Up to 15 (1-on-1) •  1 per attendee (MTS)
•  Business Management & Organization – 2 credits

Register Now
•  On-site or Web-based
•  Single-client training (1-on-1)
Contact Us to Register >

Register Now
•  Web-based
•  Multi-client Training (MTS)
Sign up Now >

Course content focuses on using various reporting options to better analyze data stored in Practice Management. The content addresses the need for up to date information concerning WIP, Billing and A/R using Dashboards and customized on–screen lists. This course also covers standard, preinstalled reports and use of the embedded Report Writer to create custom reports.

Course Objectives

•  Use standard, preinstalled reports in the Reports and Custom Library modules
•  Save preferred settings for preinstalled reports
•  Use the Dashboard to view firm or client staff assignment totals for WIP, billings in progress, and A/R
•  View Client Specific WIP, Billing and A/R information on the Dashboard
•  Locate and review project information on the Dashboard
•  Change column settings to create a customized on screen list
•  Create and run a custom report using the embedded Report Writer
•  Locate and understand the Sample Reports Guide

Who Should Attend? Staff processing or creating reports in ProSystem fx Practice Management.

Program Information
•  Program Level: Basic
•  Prerequisites: None
•  Advanced Preparation: None
•  Read Policies

Recommended CPE
•  CPE certificate(s) included
•  Up to 15 (1-on-1) •  1 per attendee (MTS)
•  Business Management & Organization – 2 credits

Register Now
•  On-site or Web-based
•  Single-client training (1-on-1)
Contact Us to Register >

Register Now
•  Web-based
•  Multi-client Training (MTS)
Sign up Now >

Course content focuses on a group of important options and features you must set up for the program to function properly. While there are many other important options and features in the program, this course focuses on some of the most basic functions you must set up in order to prepare for conversion.

Course Objectives for Training I (Accounting & Audit)
•  Make decisions on basic setup items such as timer rounding, AR payment entry method and labels for Client Staff Positions and Project Status Dates
•  Create lists used in the program
•  Setup employees in the program
•  Set default security settings and security settings for individual employees
•  Create a list of Categories, Subcategories and Service Codes
•  Set up your default invoice format
•  Make decisions about how to enter a new client and client contact

Note: Mandatory for new customers having an electronic data conversion. Please make note that the content provided in this Setup course is also covered in the Best Practices Consulting course; therefore, firms purchasing the Best Practices Consulting course do not need this session as well.
 

Who Should Attend? Staff involved in determining the firm's best practices and software setup.

Program Information
•  Program Level: Basic
•  Prerequisites: None
•  Advanced Preparation: None
•  Read Policies

Recommended CPE
•  CPE certificate(s) included
•  Up to 15 (1-on-1) •  1 per attendee (MTS)
•  Business Management & Organization – 4 credits

Register Now
•  On-Site or Web-based
•  Single-client training (1-on-1)
Contact Us to Register >

Register Now
•  Web-based
•  Multi-client Training (MTS)
Sign up Now >
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